PURCHASE ORDER APPROVAL APP
Introducing Cetaris Approve
Cetaris Approve is a purchase order approval app that streamlines purchase management on-the-go. This app is currently only available with the purchase of maintenance software.
Why choose Cetaris Approve?
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Informed approvals
View the date, time, cost, supplier, part, labor information, and the user who submitted the PO.
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Search approval history
Track and store the history of all approvals for retrospective insights or audit purposes.
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View savings and promotions
Drill down into parts and labor information to identify opportunities to streamline costs.
Manage purchases on-the-go
Find out how to automate the approval process to manage maintenance costs anytime, anywhere.
Approve new purchases on the go
Manage approvals for all repair and purchase orders related to your maintenance operations. Track parts and labor costs, save time and decrease silos with a mobile solution designed to help run the shop floor in real-time wherever you are.
- Review and then approve POs
- Notify the team when new POs are approved
- Manage costs related to road call related work, outside repair, parts purchases, commodity purchases and more
Collaborate on outside repairs
Review outside POs and submit change requests for outside purchase orders directly to the supplier.
- Create real-time alignment with suppliers to streamline outside PO costs
- Managers can decline POs with comment to the supplier
- Remove bottlenecks throughout the outside repair process
Customize approvals your way
Change the language and convert PO costs to your currency of choice. Set up approvals that reflect your management hierarchy. Configure approval levels by user to ensure each purchase order is overseen and approved by the right person.
- Convert PO costs to your preferred currency
- Filter by cost range, criticality, and chronology
- Create multi-level approvals
What our customers say:
"Every aspect of our business that relies on information from Cetaris is in better shape than before."
Jordan Carriers
Dustin Ward
IT Director
Available with Cetaris maintenance software
Cetaris Approve can be added to any subscription of Cetaris Fleet and Cetaris Fixed Asset.
Cetaris Fleet
Drive efficiencies with actionable data with a powerful fleet maintenance system.
- Preventive maintenance
- System integration
Cetaris Fixed Asset
Intuitively track, manage, and optimize your facility and asset maintenance.
- Achieve the highest asset reliability
- Measure and improve
Request a demo
Book a time with maintenance software experts to see how our solutions can help you.
- Complete work orders
- Inspections from a device
Frequently Asked Questions
What is a purchase order approval app?
A purchase order approval app is software that enables managers and authorized personnel to review, approve, reject, or modify purchase orders from a computer or mobile device. It helps organizations control spending, streamline purchasing workflows, and maintain visibility into procurement decisions.
What does Cetaris Approve do?
Cetaris Approve is a mobile purchase order approval application that enables users to review purchase orders, monitor costs, approve purchases, track approval history, and collaborate with suppliers from anywhere.
How does a purchase order approval workflow work?
A purchase order approval workflow automatically routes purchase requests to designated approvers based on business rules such as spending thresholds, departments, locations, or management hierarchy. Approvers can review details and approve, reject, or request changes before a purchase proceeds.
Can I approve purchase orders from a mobile device?
Yes. Cetaris Approve allows users to review and approve purchase orders from mobile devices, helping organizations accelerate purchasing decisions while managers are away from their desks.
Why is mobile purchase order approval important?
Mobile purchase order approval reduces delays by allowing decision-makers to authorize purchases wherever they are. Faster approvals can improve operational efficiency, support maintenance activities, and reduce equipment downtime.
What information can approvers see before approving a purchase order?
Approvers can review information including the purchase date, supplier, costs, parts, labor details, and the individual who submitted the purchase request before making an approval decision.
How does purchase order approval software improve cost control?
Purchase order approval software improves cost control by increasing visibility into spending, enforcing approval policies, tracking purchasing activity, and helping organizations identify cost-saving opportunities before expenditures are approved.
Does Cetaris Approve support multi-level purchase order approvals?
Yes. Cetaris Approve supports multi-level approval workflows, enabling organizations to route purchase orders through multiple stakeholders based on internal approval requirements.
Can approval workflows be customized?
Yes. Approval workflows can be configured based on management hierarchy, user roles, spending limits, criticality, and other business requirements to ensure purchases receive appropriate oversight.
How do purchase order approvals help maintenance operations?
Purchase order approvals help maintenance teams control repair costs, approve parts purchases faster, manage outside repairs, and maintain better visibility into maintenance spending across operations.
Can I track purchase order approval history?
Yes. Cetaris Approve stores approval history to provide visibility into past decisions, support audits, and help organizations analyze purchasing trends over time.
How does purchase order approval software support audits?
Purchase order approval software creates an auditable record of approvals, comments, modifications, and purchasing decisions. This audit trail helps organizations improve accountability and demonstrate compliance with internal procurement policies.
What are the benefits of automated purchase order approvals?
Automated purchase order approvals can help organizations:
- Reduce manual administrative work
- Accelerate approval cycles
- Improve spending visibility
- Strengthen procurement controls
- Enforce purchasing policies
- Reduce approval bottlenecks
How can purchase order approval software reduce downtime?
Faster approval workflows help maintenance teams secure parts, repairs, and services more quickly, reducing delays and helping equipment remain operational.
Does Cetaris Approve support multiple currencies?
Yes. Cetaris Approve allows users to convert purchase order costs into their preferred currency, making it easier to manage purchasing activities across multiple regions and locations.
What industries benefit from purchase order approval software?
Purchase order approval software is valuable for organizations that manage fleets, fixed assets, maintenance operations, equipment, facilities, transportation assets, and service operations.
What should I look for in a purchase order approval app?
When evaluating purchase order approval software, consider features such as:
- Mobile approvals
- Approval hierarchy management
- Audit trails
- Supplier collaboration
- Cost visibility
- Reporting and analytics
- Multi-level approvals
- Integration with maintenance or enterprise systems
How does Cetaris Approve improve purchasing visibility?
Cetaris Approve provides access to supplier information, approval history, parts costs, labor costs, and purchasing details in a centralized mobile experience, giving decision-makers greater visibility into procurement activities.
Is Cetaris Approve available as a standalone solution?
Cetaris Approve is available with Cetaris maintenance software subscriptions and can be added to Cetaris Fleet and Cetaris Fixed Asset solutions.