How Gulf Relay increased warranty reimbursement by 782%

Written By: Content Team, Cetaris, on Jul 29, 2022

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Case Study: Gulf Relay

Gulf Relay is a warehouse, supply chain, and shipping carrier. They are a Small to Medium Sized 225 tractor fleet with 130 of those tractors covered under OEM and extended warranty. Let’s jump into how Gulf Relay reduced overhead by increasing successful warranty claims using Cetaris.

The Problem

Before implementing Cetaris Fleet, Gulf Relay was using Manager Plus Maintenance Software to manage maintenance. They had a manual process for handling warranty claims based on memory. They began to research reasons to switch maintenance software providers, because they were finding it difficult to retroactively identify warranty reimbursement opportunities. It was challenging to unearth all the correct data to attach to the claim from the complaint, cause, correction, to labor and part info. So, claims were not always submitted, and the ones that were, were not successfully reimbursed. In other words, they were missing out on warranty dollars owed to them. Plus, crediting those recaptured warranty dollars back to the asset for cost per mile reports was nearly impossible.

This was a manual process and nothing in the warranty workflow was automated. “The challenges were many as we relied on myself and our technicians,” says Marcus Myers, Senior Director of Maintenance, Gulf Relay, “If we remembered replacing a part then we would research a work order. This was possible with 64 trucks but very far from acceptable. Most of these challenges drove us to seek out a new software solution, and I must say we nailed it by selecting Cetaris.”

Before switching to Cetaris, their average warranty reimbursement was on average around $1,150.00 per month.

The Solution

Cetaris software helps Gulf Relay to continuously decrease overhead using multiple ROI areas, though the warranty module alone has been a powerful contributor. Their increase in warranty dollars recaptured alone has led to Gulf Relay gaining an annualized ROI of almost 153% on their Cetaris investment in just one year.

A year after implementing the Cetaris warranty module, warranty reimbursement has increased by 782%. They now receive about $9K/month between OEM and parts warranty. Breaking it down to the asset, they are now receiving $923.00 per year per warrantable tractor.

“We couldn’t be happier with choosing Cetaris”

The warranty solution allows them to track warrantable parts and labor, and flag work orders that are eligible for warranty reimbursements. The tool ensures that the complaint, cause, and correction is added to each claim which greatly increases the likelihood of a reimbursement.

And the Gulf Relay team aren’t finished yet. As they expand their use of Cetaris, they continue to increase ROI and are optimizing more of their maintenance process every day.

When asked about Gulf Relay’s implementation, Marcus Myers told us, “We couldn’t be happier with choosing Cetaris”.

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